Founding Recruiting Operations Lead
Job Summary
We are seeking a Founding Recruiting Operations Lead to build the recruiting operations function from the ground up at a fast-scaling healthcare AI company. As the first dedicated hire in this area, you will design and implement systems, processes, and AI-powered tools to support explosive team growth from 15 to over 250 people in under two years.
This is a high-impact role for a builder who thrives in ambiguity and wants to shape how a high-growth organization attracts and hires top talent at scale.
Essential Functions
- Own and optimize the core recruiting platform end-to-end including pipelines, scorecards, workflows, automations, and integrations
- Build and deploy AI-powered tooling and automations to accelerate recruiter productivity such as automated outreach, AI-assisted screening, and intelligent pipeline triage
- Design and maintain recruiting analytics dashboards providing real-time visibility into pipeline health, funnel metrics, and time-to-hire
- Create enablement materials, playbooks, and training programs to onboard recruiters and hiring managers on systems and best practices
- Launch and scale the recruiting coordination function by hiring, managing, and establishing service levels for a growing support team
- Identify process gaps, scope solutions, and independently implement improvements across the recruiting tech stack
Required Qualifications
- 3-6 years of experience in recruiting operations or talent operations, ideally at a high-growth startup
- Proven experience building or scaling recruiting operations infrastructure at a fast-hiring organization
- Advanced hands-on experience with a modern ATS including complex workflow configuration, custom reporting, API integrations, and automations
- Direct experience building AI or automation tooling in a recruiting environment using no-code platforms, scripting, or prompt engineering
- Strong analytical skills with SQL or advanced spreadsheet proficiency to build dashboards and automated reports
- Demonstrated builder mentality with high ownership and the ability to identify problems and ship solutions proactively
Preferred Qualifications
- Experience as a founding or first recruiting operations hire at a Series A to C startup
- Background supporting 50+ hires per year in a rapid scaling environment
- Familiarity with full recruiting tech stack including sourcing and outreach platforms
- Previous success training and enabling both recruiters and hiring managers on new processes
Technical Skills
- Advanced ATS administration and configuration
- AI and automation development for recruiting workflows
- Custom reporting and analytics dashboard creation
- API and webhook integrations
- SQL and data analysis for recruiting metrics
- No-code tooling and prompt engineering
- Recruiting coordination and enablement
- Process design and playbook development
Education & Certifications
Bachelor's degree or equivalent professional experience required. Specific recruiting operations certifications are a plus but not required.
Compensation & Benefits
Base salary range of $160,000 to $190,000 plus meaningful equity. Total compensation will be discussed with candidates who advance in the process. This is a foundational role with significant growth potential as the company scales.